Officers Duties and Responsibilities

Sustainable Agricultural Institute

Officers Duties & Responsibilities

Chair of the Board

  1. The Chair assures the integrity of the Board’s process and acts as the primary representative of the Board.
    1. The Chair ensures that the Board acts in ways that are consistent with its own policies and those legitimately imposed upon it from the membership and outside the organization.
    2. Meeting discussion content will focus only on those issues that, according to Board policy, clearly belong to the Board.
    3. Agendas for Board action and deliberation shall be developed through consultation among the Chair, Immediate Past Chair, and Vice Chair-Chair Elect.
  2. The Chair is authorized to make decisions concerning the Board’s own job when such decisions are a reasonable interpretation of Board policies on the governance process and on the relationship with the Vice-Chancellor.
    1. The Chair presides at Board meetings with all the commonly accepted power of that position, such as ruling and recognizing.
    2. The Chair has no authority to make decisions beyond policies created by the Board within organizational goals and executive limitations policy areas. The Chair, therefore, has no authority to change expectations the Board has set for board committees or for the Vice-Chancellor.
    3. In appointing individuals to operating committees, the Chair selects individuals who are members of SAI and ensures that the rotation of committee members provides diverse, fresh insights.
  3. The Chair shall be a chief officer of the Institute.
  4. The Chair takes office on the first day of July following his or her election to the office and serves his or her respective term or until a successor is duly installed.
  5. Duties of the Chair of the Board include but are not limited to:
    1. Serve as Chair of the Institue’s Committees.
    2. Serve as Conference Chair at Annual Meetings.
    3. Serve on special committees, task forces and advisory councils as determined by the Chair of the Board and Vice-Chancellor.
    4. Serve as a representative at regional deans meetings, SAI conferences, and seminars, or other industry-related events, as determined by the Chair of the Board in consultation with the Vice-Chancellor.

 

Vice Chair-Chair Elect

The Vice Chair-Chair Elect serves as an aide to the Chair. The Vice Chair-Chair Elect also assumes and performs the duties of the Chair in the temporary or permanent absence of the Chair for any cause (which shall not preclude the Vice Chair-Chair Elect from subsequently acceding to the office of Chair), reviews the budget which is prepared by the Vice-Chancellor, and recommends, jointly with the Director of Administrative Services, a budget for the forthcoming fiscal year when the Vice Chair-Chair Elect accedes to the office of Chair.

The Vice Chair-Chair Elect leads the Board Planning meeting in January of each year. The Vice Chair-Chair Elect (who shall preside as Board Chair during the year for which the appointments are made) will appoint members to Committees of the Corporation no later than July 1 of the year of service.

  1. The Vice Chair-Chair Elect shall be the dean (or chief officer) of the Institute.
  2. The Vice Chair-Chair Elect is elected annually by the membership, and, upon completion of the term as Vice Chair-Chair Elect, accedes to the office of Chair for a one-year term.
  3. The Vice Chair-Chair Elect takes office on the first day of July following his or her election to the office and serves his or her respective term or until a successor is duly installed.
  4. Duties of the Vice Chair-Chair Elect include but are not limited to:
    1. Serve as Vice-Chair of all Committees of the Institute.
    2. Make appointments to the Board of Directors as necessary.
    3. Serve on special committees, task forces and advisory councils as determined by the Vice Chair-Chair Elect and Vice-Chancellor.
    4. Serve as a representative at regional deans meetings, SAI conferences and seminars, or other industry-related events, as determined by the Vice Chair-Chair Elect in consultation with the Vice-Chancellor.

 

Director of Administrative Services

The Director of Administrative Services reviews the financial statements, reviews business plans, confirms budgets, makes available a report of the financial operations for the preceding year at the Annual Business Meeting, arranges for an annual audit of the financial operations by a Certified Public Accountant, authorizes staff signature privileges for appropriate disbursal of funds in maintained bank accounts, and reviews and approves travel expenses incurred by the Vice-Chancellor.

  1. The Director of Administrative Services supports and defends policies adopted by the Board.
  2. The Director of Administrative Services, who is elected biennially, serves a maximum of one two-year term and may be the representative of any member institution of SAI.

The Director of Administrative Services takes office on the first day of July following his or her election to the office and serves his or her respective term or until a successor is duly installed.

 

Vice-Chancellor

The Vice-Chancellor shall be the chief executive officer and perform the duties prescribed by the Board.

 

SAI IMMEDIATE PAST CHAIR

Serving as a past officer of SAI, duties of the Immediate Past Chair of the Board include but are not limited to:

 

  • Serve as a member of the Institute’s Committees.
  • Serve as Parliamentarian at the Annual Business Meeting.
  • Serve on special committees, task forces, and advisory councils as determined by the Immediate Past Chair and Vice-Chancellor.
  • Serve as a representative at regional deans meetings, SAI conferences and seminars, or other industry-related events, as determined by the Immediate Past Chair in consultation with the Vice-Chancellor.