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Sustainable Agriculture Institute

 

 

 

PROCEDURE FOR POSTGRADUATE STUDENT ADMISSION

EEI/ QMS/ OP/009

 

Authorization Code: EEI/ QMS/OP/009
Title: PROCEDURE FOR POSTGRADUATE STUDENT ADMISSION
Area: CORPORATE
Version No.: 01
Revision No. : 00
Created by: MANAGEMENT REPRESENTATIVE
Approved by: CHANCELLOR
Date of version: 1st MAY 2015
Signature:

 

Distribution list Copy No. Distributed to Date Signature Returned
Date Signature

 

 

 

 

 

 

 

Date Version Created by Description of change
       
       
       
       

 Change history

 

 

Table of Contents

 

PROCEDURE FOR CONSULTANCY. 1

EEI/ QMS/ OP/009. 1

Change history. 2

e-campus Education Institute. 3

1.0       PURPOSE. 3

2.0 SCOPE. 3

3.0 REFERENCES. 4

3.1 ISO 9001:2008 Quality Management System.. 4

3.2 EEI Quality Manual 4

3.3 Practical Manuals. 4

4.0 ABBREVIATIONS / DEFINITIONS. 4

5.0 PRINCIPAL RESPONSIBILITY………………………………………………………………………………………………….4

6.0 METHOD……………………………………………………………………………………………………………………………..4

7.0 APPENDICES………………………………………………………………………………………………………………………..4

 

 

e-campus Education Institute

 

PROCEDURE FOR CONSULTANCY

1.0   PURPOSE

The purpose of this procedure is to streamline the Postgraduate admission process at the SAI.

2.0 SCOPE

This applies to all practical activities conducted on all campuses in the EEI.

3.0 REFERENCES

3.1 ISO 9001:2008 Quality Management System

3.2 EEI Quality Manual

3.3 Practical Manuals

4.0 ABBREVIATIONS / DEFINITIONS

4.1. DoIAS       Director of Institutes Administrative Services

 

5.0 PRINCIPAL RESPONSIBILITY

The Director of Institutes Administrative Services shall have the principal responsibility of ensuring that this procedure is effectively implemented.

6.0 METHOD

6.1        The Applicant picks Application for Postgraduate Students forms together with the Recommendation forms in Response to an advertisement, from the Director of Administrative.

 

6.2       The Applicant sends the Recommendation forms to two Referees

6.3         The Applicant fills the application form in triplicate, affixes 3 passport size photographs, and attaches certified copies of national certificates, degree certificates, official examination transcripts, and any other relevant                             documents for evaluating the qualification of the Applicant for the program.

6.4         The Applicant pays the requisite application fee and attaches a blue copy of the receipt to the completed application forms before submitting to the Director, Board of Postgraduate Studies.

6.5         The Referees mail the Recommendations for the Applicant to the Director, Board of Postgraduate Studies.

6.6         The Director, BPGS then forwards the Application together with the Referees’ recommendations to the Dean of the relevant School.

6.7         The Dean forwards the Application together with the Referees’ Recommendations to the HOD concerned.

6.8         The HOD notifies the Chairman DGC who calls a meeting of the DGSC to shortlist and make recommendations.

6.9         The Chairman DGSC writes to the Dean of School, through the HOD, forwarding the Application together with the Referees’ Recommendations, and attaches the DGSC’s minutes.

6.10      The Dean of School calls the SGSC meeting which discusses the applications and the shortlist received from the DGSC and makes recommendations which are then forwarded to the Director, BPGS.

6.11      The Director, BPGS calls a Board meeting to discuss and make recommendations on the Applications and the shortlist received from the SGSC and forwards the shortlist and recommendations to Senate.

6.12      The Senate approves or rejects the application.

6.13      The DVC(ASA) issues a letter of admission to the Applicant following approval of the Senate.

 

 

 

7.0 APPENDICES

  • Postgraduate Application forms
  • Referee recommendation forms