Sustainable Agriculture Institute
Office of the Registrar
Office of the Registrar Processes
The Sustainable Agriculture Institute Office of the Registrar processes the following:
- registration requests;
- schedules courses and programs;
- maintains students’ ID numbers lists;
- keeps a permanent record of transcripts;
- issues official academic transcripts, certificates, and higher studies degrees.
At the Sustainable Agriculture Institute, a student only begins to be in connection with the Registrar’s official actions after admission by the Office of the Bursar.
1- Registration Requests
When you apply for a course or higher education program you first must pay for all course fees with the Office of the Bursar. Once the Office of the Bursar notifies the Office of the Registrar will complete your enrollment process and grant you access to your online student profile where you will be able to access all the courses you have enrolled and paid for.
2- Courses and Programs Schedules
The Office of the Registrar controls all courses and programs schedules, ensuring that all the Institute’s Curriculum Management Plans, Pedagogical Plans, and Taxonomy Plans are in accordance with the quality management system, as pertaining to requirements of ISO 21001:2018 (Educational organizations — Management systems for educational organizations)
3- Student ID Number and Permanent Records
The Office of the Registrar controls the issuance of Student ID Numbers used for identity traceability in the Institute’s Permanent Records, used for the issuance of official transcripts if requested by the student(s).
4- Issuance of Official Academic Transcripts, Certificates, and Degrees
The Office of the Registrar controls the issuance of Official Academic Transcripts, Certificates, and Degrees, as requested by graduates of the Institute.
In order for the Office of the Registrar to issue any of those official documents, payment must be made to the Office of the Bursar.
The Student may request the following from the Office of the Registrar:
- An original of their Certification and Official Academic Transcript – 50 USD per course and/or program (mailed internationally)
- Certified copies of their Certification(s) and Official Academic Transcript (used to submit to their employers) – 50 USD for the first document and 5 USD for each additional document requested (mailed internationally).
Students may request an Official Academic Transcript, Certificate, or Degree by contacting us below:
Academic Standard and Policy Management
Sustainable Agriculture Institute’s Credit Hour Criteria
The Sustainable Agriculture Institute operates in accordance with the ISO Educational Quality Assurance Framework 21001: 2018(en) and follows strict International Credit Compliance Measures to assure that all the SAI Permaculture Diploma and Permaculture Degree Programs are at the highest level of Educational Excellence.
In order to assure a fair assessment of Educational Hours for the award of Credit Hours for application on a students Official Transcript the following rules apply:
1. SAI follows a standard Academic Year which consists of two Semesters which consist of 15 Credit Hours per Semester totaling 30 Credit Hours per Academic Year.
2. SAI calculates a Credit Hour with 15 Educational Hours per Credit Hour.
3. SAI calculates the Educational Hours per Academic Year as follows:
- a complete Academic Year consists of 30 Credit Hours times 15 Educational Hours per Credit Hour for a total of total 450 Educational Hours per Academic Year.
Formula = 30 CH x 15 EH = 450 EH
4. SAI applies a weighted value to calculate Educational Hours as follows:
50 minutes of Lecture plus two self-study activity hours outside of the classroom = 3 Educational Hours
1 hr of Fieldwork (hands-on practicum) = 2 Educational Hours
Applied Fieldwork Credit Program
The Applied Fieldwork Credit Program awards Educational Credits for demonstrating hours of Applied Fieldwork. The Institute’s recognition of Applied Permaculture Fieldwork Hours as an integral part of the Permaculture Design Education Experience. The application of Applied Fieldwork Hours to the Academic Year for totaling of Credit Hours facilitates a broader learning pathway which supports the Institutes Permaculture Diploma and Permaculture Degrees Programs and the spirit of Permaculture Design as an Applied Design Science.
The Applied Fieldwork Hours reward an Applied Hands-on Experiential Education for fieldworks pertaining to Sustainable Agricultural Practices, Permaculture Design, and Sustainable Systems Implementation.
Office of the Registrar Privacy and Confidentiality Policy
The Sustainable Agriculture Institute is committed to the privacy and security of our students. The Institute’s Student Records Policy complies with the Family Educational Rights and Privacy Act of 1974 (FERPA)(link is external) – sometimes called the Buckley Amendment – which establishes students’ rights and institutions’ responsibilities regarding the privacy of education records. It provides guidelines for maintaining the confidentiality of education records and monitoring the release of information from those records.
The Family Educational Rights and Privacy Act (FERPA)
FERPA was enacted by the U.S. Congress in 1974 and has since had many amendments. Responsibility for oversight of FERPA compliance rests with the Department of Education’s Family Policy Compliance Office.
Student Records Policy
The information provided on this website is for informational purposes only. The complete text of the Sustainable Agriculture Institute’s Student Records Policy, which takes precedence over all other published versions, is available at the Institutes Educational Quality Assurance Department.
Items marked as Directory Information will be provided to a third party upon request unless a Directory Information Restriction has been filed with the Office of the Registrar.
Directory information includes:
- Student’s full name
- The fact that you are or ever were enrolled
- Enrollment status (e.g., full-time, half-time or less than half-time)
- Class level and majors/minors
- Dates of attendance
- Degrees, certificates, honors or awards received
- Cumulative credit hours
- Participation in officially recognized activities
- Your status as a graduate teaching fellow and your teaching assignment, if applicable
Not directory information:
- SAI ID number
- Date of birth
- All addresses and telephone numbers except Mailing and Permanent (e.g. Alternate Billing Address, Contact/Emergency Address, Mailing Diploma Address, etc.)
- Parent names and/or addresses
- GPA or grades
- Current term credits or class schedule (CRNs, meeting times, locations)
- Information on academic standing (probation, disqualification, etc.) or whether a student is eligible to return to school
- Whether a student has applied for graduation
- SAI degree requirements for graduation
- Accounts Receivable balance
- Financial records of parents
- Student employment records
- Psychiatric or psychological records
- Copies of transcripts from other schools or colleges
Education records are those records directly related to a student maintained by the Institute or by a party acting for the Institute.
Some examples include:
- records of grades
- records indicating progress toward a degree
- student financial account records
Some records created and maintained by the Institute, although not covered by FERPA, may be subject to other federal and state laws or regulations regarding disclosure.
Legitimate Educational Need
Institute staff and faculty members performing instructional, supervisory, advisory, or administrative duties for the Institute are considered to have a legitimate educational need for access to student data for students for whom they are performing these functions.
A school official is a:
- person employed by the Institute or in the chancellor’s office of the Sustainable Agriculture Institute System
- person or entity, including a governmental entity, with whom the Institute or the Sustainable Agriculture Institute System has contracted (e.g. National Student Clearinghouse for enrollment and degree verifications)
- person serving on the Institute’s governing board
- student serving on an official committee or assisting another school official in performing his or her duties