Sustainable Agriculture Institute
Office of the Registrar
Office of the Registrar Processes
The Sustainable Agriculture Institute Office of the Registrar processes the following:
1. Registration Requests;
2. Courses and Program Schedules;
3. Student ID Numbers and Permanent Records;
4. Issuance of Official Academic Transcripts, Certificates, and Degrees;
5. Receipt and Review of Education Credentials in Support of SAI Academic Programs;
6. Academic Standard and Policy Management;
7. Course Numbering System;
8. Grading System Matrix;
9. Graduating with Honors;
10. Office of the Registrar Privacy and Confidentiality Policy.
At the Sustainable Agriculture Institute, a student only begins to be in connection with the Registrar’s official actions after admission by the Office of the Bursar.
If you every need any support or would like clarification on any of our Processes, please feel free to contact us at the link below:
1. Registration Requests
When you apply for a course or higher education program you first must pay for all course fees with the Office of the Bursar. Once the Office of the Bursar notifies the Office of the Registrar will complete your enrollment process and grant you access to your online student profile where you will be able to access all the courses you have enrolled and paid for.
2. Courses and Programs Schedules
The Office of the Registrar controls all courses and programs schedules, ensuring that all the Institute’s Curriculum Management Plans, Pedagogical Plans, and Taxonomy Plans are in accordance with the quality management system, as pertaining to requirements of ISO 21001:2018 (Educational organizations — Management systems for educational organizations)
3. Student ID Number and Permanent Records
The Office of the Registrar controls the issuance of Student ID Numbers used for identity traceability in the Institute’s Permanent Records.
4. Issuance of Official Academic Transcripts, Certificates, and Degrees
The Office of the Registrar controls the issuance of Official Academic Transcripts, Certificates, and Degrees, as requested by graduates of the Institute.
In order for the Office of the Registrar to issue any of those official documents, payment must be made to the Office of the Bursar.
5. Receipt and Review of Education Credentials in Support of SAI Academic Programs
The below subsections contain the Education Credentials Submission Form Links for the respective Academic Programs on offer at the Sustainable Agriculture Institute.
Form 1 – Education Credentials Submissions (Supporting Permaculture Diploma or Degree Programs)
In order to support your Credit Hour Requirements for the Permaculture Diploma or Degree Programs, you may use the below link to the Permaculture Design Course Credentials Submissions Form.
Please fill in the form and attached evidence of your Education Credentials and submit them to the Office of the Register.
Once your submission is made the SAI Administrator will contact you back via email to request any additional information or to inform you of your credential submission acceptance and conversion to SAI Credit Hours in support of your SAI Permaculture Diploma or Degree.
Form 2 – Applied Fieldwork Credit Program (Supporting Permaculture Diploma or Degree Programs)
The Applied Fieldwork Credit Program awards Educational Credits for demonstrating hours of Applied Fieldwork. The Institute’s recognition of Applied Permaculture Fieldwork Hours as an integral part of the Permaculture Design Education Experience. The application of Applied Fieldwork Hours to the Academic Year for totaling of Credit Hours facilitates a broader learning pathway which supports the Institutes Permaculture Diploma and Permaculture Degree Programs and the spirit of Permaculture Design as an Applied Design Science.
The Applied Fieldwork Hours reward an Applied Hands-on Experiential Education for fieldworks pertaining to Sustainable Agricultural Practices, Permaculture Design, and Sustainable Systems Implementation.
6. Academic Standard and Policy Management
Sustainable Agriculture Institute’s Credit Hour Criteria
The Sustainable Agriculture Institute operates in accordance with the ISO Educational Quality Assurance Framework 21001: 2018(en) and follows strict International Credit Compliance Measures to assure that all the SAI Permaculture Diploma and Permaculture Degree Programs are at the highest level of Educational Excellence.
The unit of credit at the Sustainable Agriculture Institute is the Semester Hour. The Academic calendar is based on a fourteen-week semester. The Sustainable Agriculture Institute, as mandated by the U.S. Department of Education, and following Federal regulation, defines a credit hour as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalence that reasonably approximates not less than:
(1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for one semester or the equivalent number of hours of instructional and out of class work for shorter sessions (e.g. summer);or
(2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
Instruction and out-of-class work increase commensurately, for courses consisting of two, three, four, five or more credit hours.
In order to assure a fair assessment of Educational Hours for the award of Credit Hours for application on a student Official Transcript the following rules apply:
1. SAI follows a standard Academic Year which consists of two Semesters which consist of 15 Credit Hours per Semester totaling 30 Credit Hours per Academic Year.
2. SAI calculates a Credit Hour with 15 Educational Hours per Credit Hour.
SAI calculates the Educational Hours per Academic Year as follows:
- a complete Academic Year consists of 30 Credit Hours times 15 Educational Hours per Credit Hour for a total of total 450 Educational Hours per Academic Year.
Formula = 30 CH x 15 EH = 450 EH
SAI applies a weighted value to calculate Educational Hours as follows:
50 minutes of Lecture plus two self-study activity hours outside of the classroom = 3 Educational Hours
1 hr of Fieldwork (hands-on practicum) = 2 Educational Hours
Transfer of Credits
The Transfer of Credits for other Academic Institutions is only transferred for Credit Hours when, coursework taken at the other Institution were completed, evaluated, and accepted for Credit Hours at the other Institution. Only grades earned at the Sustainable Agriculture Institute are used in the Calculation of the student’s Grade Point Average (GPA).
Graduate Grade Designations
A (Excellent), B (Good), C (Fair), D (Poor), F (Failure), S (Satisfactory), SP (Satisfactory Progress), U (Unsatisfactory)are used to indicate performance in Thesis and Dissertation Research.
Grade Point Average Cumulative Data
7. Course Numbering System
The Sustainable Agriculture Institute Office of the Registrar maintains and utilizes the following Course Numbering System to track all courses and programs in the Sustainable Agriculture Institute.
001 – 009 Introductory
100 – 199 Intermediate
200 – 299 Advanced
300 – 399 Practicum
400 – 499 Graduate
500 – 599 Doctoral
600 – 699 Professional
8. Grading System Matrix
The Sustainable Agriculture Institute utilizes the below Grading System Matrix for the control and award of all Grading of courses or programs and the assigning of Quality Points used in the calculation of Grade Point Averages (GPA).
|FX||Failed, Academic Dishonesty||0.0|
|W||Withdrawal – Dropped without Penalty||N/A|
9. Graduating with Honors
Graduating with Latin Honors
The Sustainable Agriculture Institute uses the three standard levels of Latin Honors listed below in ascending order:
- cum laude – meaning “with praise”, awarded to graduates in the top 40%
- magna cum laude – meaning “with great praise”, awarded to graduates in the top 20%
- summa cum laude – meaning”with highest praise”, awarded to graduates in the top 5%
Graduating with English Honors
The Sustainable Agriculture Institute uses the three standard levels of English Honors listed below in ascending order:
- Honors – requires a concentration GPA of at least 3.5
- High Honors – requires a concentration GPA of at least 3.75
- Highest Honors – requires a concentration GPA of at least 3.85
10. Office of the Registrar Privacy and Confidentiality Policy
The Sustainable Agriculture Institute is committed to the privacy and security of our students. The Institute’s Student Records Policy complies with the Family Educational Rights and Privacy Act of 1974 (FERPA)(link is external) – sometimes called the Buckley Amendment – which establishes students’ rights and institutions’ responsibilities regarding the privacy of education records. It provides guidelines for maintaining the confidentiality of education records and monitoring the release of information from those records.
The Family Educational Rights and Privacy Act (FERPA)
FERPA was enacted by the U.S. Congress in 1974 and has since had many amendments. Responsibility for oversight of FERPA compliance rests with the Department of Education’s Family Policy Compliance Office.
Student Records Policy
The information provided on this website is for informational purposes only. The complete text of the Sustainable Agriculture Institute’s Student Records Policy, which takes precedence over all other published versions, is available at the Institutes Educational Quality Assurance Department.
Items marked as Directory Information will be provided to a third party upon request unless a Directory Information Restriction has been filed with the Office of the Registrar.
Directory information includes:
- Student’s full name
- The fact that you are or ever were enrolled
- Enrollment status (e.g., full-time, half-time or less than half-time)
- Class level and majors/minors
- Dates of attendance
- Degrees, certificates, honors or awards received
- Cumulative credit hours
- Participation in officially recognized activities
- Your status as a graduate teaching fellow and your teaching assignment, if applicable
Not directory information:
- SAI ID number
- Date of birth
- All addresses and telephone numbers except Mailing and Permanent (e.g. Alternate Billing Address, Contact/Emergency Address, Mailing Diploma Address, etc.)
- Parent names and/or addresses
- GPA or grades
- Current term credits or class schedule (CRNs, meeting times, locations)
- Information on academic standing (probation, disqualification, etc.) or whether a student is eligible to return to school
- Whether a student has applied for graduation
- SAI degree requirements for graduation
- Accounts Receivable balance
- Financial records of parents
- Student employment records
- Psychiatric or psychological records
- Copies of transcripts from other schools or colleges
Education records are those records directly related to a student maintained by the Institute or by a party acting for the Institute.
Some examples include:
- records of grades
- records indicating progress toward a degree
- student financial account records
Some records created and maintained by the Institute, although not covered by FERPA, may be subject to other federal and state laws or regulations regarding disclosure.
Legitimate Educational Need
Institute staff and faculty members performing instructional, supervisory, advisory, or administrative duties for the Institute are considered to have a legitimate educational need for access to student data for students for whom they are performing these functions.
A school official is a:
- person employed by the Institute or in the chancellor’s office of the Sustainable Agriculture Institute System
- person or entity, including a governmental entity, with whom the Institute or the Sustainable Agriculture Institute System has contracted (e.g. National Student Clearinghouse for enrollment and degree verifications)
- person serving on the Institute’s governing board
- student serving on an official committee or assisting another school official in performing his or her duties
Student Information Release Authorization
The Office of the Registrar is responsible for the protection of all Student Information and Records. The Registrar can release records with authorization received from the student for specific case-by-case information releases.